Upload names and contacts
Import your roster into the Event. Existing contact details mean kids and absent parents do not need to enter information onsite.
Workflow · Face Matching
Roster Check-In
Pick a name. Capture a reference.
Start with a roster of names and contact information. In the Capture & Upload app, select a subject and take a reference photo. Face Matching then connects that person’s event photos to their Personal Image Gallery.
See how it worksFrom your roster to camera-ready.
A photographer-led reference photo connects your existing contact information to Face Matching.
Select and photograph
Choose Roster Check-In, select the person’s name, and take a reference photo with a tethered camera or the iOS device camera.
Match the event photos
Live-upload sellable images or add them after the event. Face Matching connects the photos and sends personal gallery links automatically.
Advantages & Things to Consider
Why use it?
- Photographer-led check-in. Capture the reference yourself instead of asking the subject or parent to submit a selfie.
- A strong fit for youth events. Use the school or team roster for subjects who are too young for Selfie Check-In.
- Use the data you already have. Roster contact details reduce onsite typing, typos, and duplicate entries.
Plan your setup
- Take the reference first. Select the correct roster name before capturing that person’s reference photo.
- Choose how you upload. A tethered setup supports live uploads; you can also upload event images through the Dashboard later.
- Plan for walk-ups. Keep a Selfie Check-In QR code available for attendees who are not on your roster.
More about Roster Check-In
Detailed workflow guide
A guided, photographer-led way to capture reference photos and use existing contact info. Upload a roster to your Event, select each subject in the QuicPics™ Capture & Upload app, take a quick reference photo, and let Face Matching™ do the rest—linking every appearance of that face and sending a Personal Image Gallery by text or email. Ideal when subjects are too young for Selfie Check-In™ or when parents aren’t on site.
Setup and capture
Upload Roster: Import a roster (names + contact info) to your Event.
Check-In & Capture: In the app, choose Roster Check-In mode, pick a name, and take a reference photo with a tethered camera or the iOS device camera.
Upload Images: Live-upload sellable images as you shoot from a tethered device, or add photos later via the Dashboard.
Automatic Matching & Marketing: Face Matching™ attaches all photos to the right person and sends their Personal Image Gallery automatically.
Additional advantages and considerations
Photographer-guided & fast: No on-site data entry or selfies required from kids or absent parents.
Great for schools & youth sports: A roster is often more reliable than live check-ins.
Cleaner data: Uses your roster to reduce typos and duplicates.
Flexible capture: Works with tethered cameras and iOS; live or post-event uploads.
Instant delivery: As matches occur, gallery links go out within minutes.
Plan for walk-ups: Consider keeping a Selfie Check-In™ QR on-hand as a backup for anyone not on the roster.,
Let’s get in touch
If you’re a photographer looking to add QuicPics™ services to your wheelhouse, set up a call with us!